During inspections by the Federal Office for Goods Transport (BALM), drivers and carriers must strictly comply with the regulations regarding document presentation. A key requirement is that documents must be provided either in their original form or as properly prepared copies. Failure to meet this requirement can lead to serious consequences, including fines.
Which Documents Are Inspected by BALM?
During checks, BAG officials may request the following documents:
- Transport documents: CMR consignment note, waybills.
- Vehicle and trailer documents: vehicle registration certificates, technical passports.
- Permits and licenses: licenses for international transport, cabotage permits.
- Driver documents: driver’s license, tachograph card, Certificate of Professional Competence (CPC).
- Working time records: tachograph data, reports on driving and rest periods.
Originals or Copies: What Is Required?
- Original documents are always the preferred option. Having originals ensures transparency during inspections and avoids unnecessary questions from inspectors.
- Copies of documents are acceptable, but they must be clear, legible, and verify the authenticity of the original. In certain cases, a certified copy may be required.
Important! Simple scans or unclear photocopies may not be accepted by BALM inspectors.
What Are the Penalties for Missing Proper Documents?
If originals or proper copies of the required documents are not presented during an inspection, this can result in:
- Fines for both the driver and the company, which can reach significant amounts according to § 24 StVG (German Road Traffic Act).
- Delays of the vehicle until the violation is resolved.
- Increased future inspections, leading to additional administrative costs and wasted time.
Example Fines:
- For missing documents or tachograph data – up to €5,000 for the driver and up to €20,000 for the company (as per EU Regulation No. 561/2006).
How to Avoid Penalties?
To prevent possible issues:
- Ensure that all originals or properly certified copies of documents are in the vehicle before starting a trip.
- Regularly check the completeness of the documentation and monitor expiration dates.
- Use certified copies of documents when required.
Conclusion
Complying with BALM requirements regarding the presentation of originals and copies of documents is not just a formality but an essential condition for successfully passing inspections. Proper preparation and organized documentation will help you avoid fines, save time, and protect your business reputation.
Be prepared for inspections and keep all necessary documents in order!
